Guide to an Inclusive Conference
Fostering an Inclusive and Accessible festival!
To foster an accessible and inclusive conference, where everyone feels comfortable, we have compiled a list of resources about the venue’s accessibility (automated talk transcription), suggestions to make your talk inclusive, and ways that attendees can promote inclusivity throughout the conference!
Venue
To make the conference an accessible/inclusive venue, we have compiled a graphic aid to reach diverse accessible/inclusive points, such as:
- lifts
- spread seatings
- prayer rooms
- gender neutral bathrooms
- baby changing rooms are available to everyone
- breastfeeding room
- quiet places to rest
Accessible
Talk transcription
To maximise the understanding of the diverse talks given throughout the day, FOL has decided to use SyncWords to caption each of the paper presentation and keynotes. When a QR code is available during a session, scan it to get the transcription in real time!
Contributing to a welcoming and inclusive conference
(Pro-) Active ways to make people feel included
To ensure everyone has a good time, feels safe and respected throughout all, and between each of the conference days, we have compiled a list of resources on how to be pro-active if you see situations that may hurt/impact the well being of other conference attendees.
- Ensure that you are familiar with the code of conduct.
- Here is a general guide on how to make your meetings/talks inclusive to a wide range of different people: Inclusive Scientific Meeting Guide
Don’t think you’re biased? Take the Implicit Association Test!
Extra resources
Here are some general guides, to understand how serious consequences of systemic discrimination are, where discrimination comes from, and to take into consideration at work, at the conference, but also outside the conference during socialising times with other peers from the conference:
Racism
- Racial Literacy in the workplace: Developing the knowledge and skills to recognise racism
- Bystanders of racism in the workplace: How to speak up if you witness racism at work
- Anti-racism and allyship in the workplace: Numbers on racism + short guidelines
FOL LGBTQIA+
- Join the FOLGBTQIA+ community on whatsapp!
- A guide to gender Identity Terms: Don’t misgender your peers, and understand differences
- The LGBT Great Inclusive Language Guide
- 4 better ways to be a better LGBTQ+ ally
Sexism
- Sexism: see it, name it, stop it! (webpage)
- Workplace sexual harassment: never part of the job
- Sexism at work: How can we stop it?
How to make an inclusive presentation
Inclusive language
Inclusive graphics
- Use diverse student figures: different genders, different skin colours, different types of outfit, etc.
- Ensure your graphs are colour blind friendly. You can test whether your colours are easily differentiated for different types of colourblindness here.
- Use a font easily readable by a wide range of people. Simple is more. [source]
- Avoid flashing and blinking or animations that could make some people ill, or even cause seizures. [source]
- Use at least 24pt font size [source]
- Only include content that supports or enhances what you are saying: few bullet points, image, simplified chart/graph [source]
How to be a polite visitor in South Korea
Etiquette
https://english.visitseoul.net/etiquette
Language
Learn how to read the alphabet here!